Rules Governing Members' Expenses

Below are the rules according to which Members make expense claims, from the Assembly’s Guide to Members’ Allowances and Services. Rules governing expense claims made by Opposition Leaders can be found on the Integrity Commissioner of Ontario’s website.

For other information, consult Frequently Asked Questions. If you have further questions about these rules, please contact Scott Turner, Financial Services at 416-325-9469, or sturner@ola.org.

Hospitality / Events

Hospitality in the Legislative Dining Room and Constituency Office

Members are allowed to spend up to $750 of their Global Budget towards hospitality in the Legislative Dining Room with the provision of detailed receipts. Alcohol is a non-allowable expenditure and would not be reimbursed.

Hospitality may be extended to a guest or guests and consumed in the constituency office. This includes working meals for staff. Reimbursement is based on detailed receipts.

Expenditures for hospitality that are extended away from the constituency office are not allowed.

Hosting Events

Members can host events in their riding if they are:

  • non-partisan and non-political
  • open to the public
  • free of alcohol

Hosting can be shared with other MPPs, federal MPs and municipal councillors provided costs are split equally and shown equally.

Event expenditures covered by the Legislative Assembly

Expenditures covered for hosting events include, but are not limited to:

  • refreshments (coffee, tea, pop, juice, etc.)
  • light foods (sandwiches, muffins, donuts, cakes, BBQ items, fruit and vegetable platters, etc.)
  • certificate of insurance
  • entertainment
  • space and equipment rentals
  • advertising

The Legislative Assembly will not cover expenditures for constituency events if:

  • any of the costs are shared or funded by a riding association;
  • a public or private organization has provided financial support or shared in the costs in some way;
  • any fundraising activities are held or monetary donations are collected;
  • the event is for invited guests only;
  • there is a cost to attend the event.

Travel

Members can claim for reimbursement for travel expenses within Ontario while on business as a Member of the Assembly.

64-Point Travel System

Each Member can use 64 points in the fiscal year. One point equals one return trip.

The system covers three types of travel:

  1. travel between residence and Queen’s Park
  2. family travel
  3. Assembly business travel outside the riding within Ontario

Types of Travel Under the 64-Point Travel System

Travel Between the Member’s Residence and Queen’s Park
Air

The actual and reasonable cost of transportation between the Member’s place of residence and Queen’s Park by scheduled airline economy flight will be reimbursed. Round trip air travel between the Member’s place of residence and Queens’ Park is considered a travel point under the 64-point travel system.

Other Modes of Transportation

Travel between Queen’s Park and the Member’s residence by bus, train or personally owned automobile are not counted as a point under the 64-point travel system. Personally owned automobile travel is unlimited for Members and family travel trips between Queen’s Park and residence.

Family Travel

Round trips within the 64-point travel system may be used for travel between the Member’s residence and Queen’s Park by air, bus or train by persons residing with the Member in the following relationship:

  • Spouse, including common law
  • Same-sex partner
  • Parents
  • Children
  • Siblings
  • Grandparents
  • Grandchildren
  • In-laws (mother, father, son, daughter, brother and sister)
  • Ward
  • Guardian
Designated Traveller under Family Travel

Each Member is allowed to designate one relative or non-relative who is not included in the above list. Only travel to/from the Member’s riding and Queen’s Park will be reimbursed to the Member. A Member’s staff cannot be designated as a person under Family Travel.

Assembly Business – Travel Outside the Riding Within Ontario
Travel expense

Members may claim the cost of up to 40 round trips in any year by bus, train, economy class flight by scheduled airline, or personally owned or rented automobile from his/her place of residence (riding) or Queen’s Park to any destination in Ontario while travelling on business as a Member of the Legislative Assembly. Maximum reimbursement within any fiscal year is established and reviewed from time to time by the Board of Internal Economy.

Accommodation expense

Members are allowed to claim accommodation per trip at government reduced rates, where available, to a maximum of 10 nights per year. In addition, each Member is allowed to claim meals for up to 12 days per fiscal year when the Member is on the allowed trips.

Modes of Transportation

Air

Northwestern Ontario travel

Members travelling between residence and Queen’s Park are permitted to stop en route in the United States when flying to and from northwestern Ontario, provided the starting and finishing points in the trip are both in Ontario and the costs are comparable to travelling wholly within Ontario.

Travel via USA

Members living in communities adjacent to US cities served by direct airline to and from Queen’s Park may commence or terminate flights in the US city, provided the cost does not exceed the equivalent fare between the Member’s home community and Queen’s Park. This policy applies only to travel between the Member’s residence and Queen’s Park.

Bus or Train

The actual and reasonable cost of transportation by train or bus between the Member’s residence and Queen’s Park, within the Member’s constituency or for Assembly travel outside the riding within Ontario will be reimbursed. The cost of berths, meals and gratuities incurred in the course of travel may be claimed.

Automobile

The amount of the allowance for transportation by personally owned automobile between the Member’s residence and Queen’s Park, within the Member’s constituency or for Assembly travel outside the riding within Ontario, is based on kilometric rates established by the Board of Internal Economy. The current mileage reimbursement rate for Members is 44 cents/km.

Opposition Leaders’ Travel Expenses

Opposition Leaders may claim unlimited air, train, bus and automobile travel within the province upon submission of receipts.

In accordance with S.14 of the Cabinet Ministers’ and Opposition Leaders’ Expenses Review and Accountability Act, 2002 (external site), Leaders and Leaders’ staff reviewable expenses are scheduled under the Freedom of Information and Protection of Privacy Act. Copies of these reviewable expenses, including supporting documentation, are also provided to the Integrity Commissioner.

Toronto Accommodation

A Member whose principal residence is closer than 50 kilometres from Queen’s Park may be reimbursed for actual costs of accommodation in Toronto if the costs are incurred due to special or unusual circumstances while on business as a Member of the Assembly.

Urban Travel for Members

Members may claim the cost of parking, taxi, public transit, and tolls while conducting business within Toronto or another urban centre in Ontario if the Member is on an Assembly trip or travelling within Queen’s Park vicinity. Members must request reimbursement for these expenditures on their monthly Toronto Accommodation and Travel Expenditure claim.